How to Keep Data Safe for Your Business
Your data could be harmful to people if they fall into the wrong hands, whether your company uses them to fill orders, pay for payroll or conduct any other business. It is important to protect your personal information. This will not only allow you to maintain your good name, but it will also help prevent costly lawsuits and losses to your business.
Start by taking stock of the information your company holds and the ways in which it is shared. Only keep the information you need for your business, and store it in a secure location. Make sure your employees only have access to the information they need to carry out their job. Consider encrypting sensitive information as it travels between the database and the computers or mobile devices of your employees.
Develop a strategy to respond to security incidents, and educate your employees in the process of responding to security incidents. You must also be aware of the latest threats and utilize hardware or software to stop hackers from stealing your information or using it maliciously.
Encourage your employees to regularly back up their data and keep backups off-site. It is a good idea to use cloud storage services that allow multi-user access and to set up your backups so they can be restored from the exact point in time.
Discourage your employees from saving information on their own personal computers, tablets or mobile phones, and also discourage users from sharing logins to cloud storage services with other workers. Also, think about creating a system that will ensure that employees who leave your company or transfer to another department, completely delete all personal information stored on their computers and devices.