How to Exchange Important and Sensitive Documents
There are papers that receive the label of crucial and sensitive as they contain information that could trigger consequences in the event of a security breach like personal information or health and wellbeing records or economical transactions. In the past, these documents needed to be exchanged via physical means, requiring an array of key individuals — from accountants and executives to lawyers as well as internal and external employees — to travel to the same location at the same time to review them. It was time-consuming, expensive and polluting way to transfer documents that were vulnerable to theft and unauthorised access.
Sharing digital documents is now a aspect of business operations in general. Remote working and B2B buying are becoming more internet-centric. While this is a great convenience however, it comes with significant dangers. Many business owners are unaware of these threats.
Cybercriminals are able to intercept emails and use the data to carry out identity theft as well as other malicious actions. It’s also difficult to keep track of who has read and edited documents sent through email.
A secure document exchange platform is a straightforward way to share files from customers while keeping track of who has used and modified them. These tools are made to meet various data protection laws and provide a thorough audit trail, allowing you to trace any possible issues back to the source. Additionally, they can help businesses avoid penalties connected with data breaches – which could severely damage their reputation and their financial performance.