Best Practices for Taking Minutes at Board Meetings
When it comes to recording minutes at board meetings there are several best practices that can increase your organization’s efficiency. By adopting these methods whether you’re a board secretary or simply taking notes, can help you to create accurate and clear board meeting minutes.
Begin by looking over the agenda: Having a well-organized agenda will help you keep the minutes of meetings organized so it’s easier to find the information you require later. You can also create an agenda template that you could use to fill in as board meetings progress. This will provide you with a standard format that’s easy for others to copy from and ensures that the minute’s content is relevant.
Take attendance: It is important to record who is present in the room for your final minutes. You can either write names on the agenda or circulate a sign-in form and record the results. This lets you include an accurate attendance list in the minutes of the board.
Follow your outline: It’s crucial to adhere to the outline you drafted prior to when the board meeting begins, even if the discussion deviates from the topic. Being on the same page makes it easier to create an organized and concise minutes of meetings that is a reflection of the decision-making process in your company. Document the outcomes of each motion, including its exact wording, the person who made it, and whether it was accepted or not. Include any reports reviewed or handouts distributed at the meeting and any other alternatives that were considered in the context of major decisions.