Using a Document Management Tool for Sensitive Government Files
Documents issued by the government are extremely sensitive and require a high degree of security. A document management tool can help streamline processes and automate processes, removing the requirement for physical space for storage and help regulatory compliance with improved security protocols.
A secure document management system protects sensitive files with an access control list that permits only authorized users to access and work on specific folders and documents. In addition, it should be able to log modifications to give visibility into who is accessing files and ensuring that only the most recent version is being used. Tag features let employees organize and sort documents according to their metadata. This makes retrieving files more efficient.
Streamline Workflows Using Web eForms
You can transform your organization’s internal communications, services, and operations by using the right document management software. Automated workflows and electronic signatures can be used to forward documents for review, removing the need for messy paperwork, late deadlines and manual processing.
ULTIMATEFORMS, a powerful document management system, allows organizations to create a paperless workplace and enhance their engagement with citizens. Its user-friendly interface makes it easy for users to create, design applications, and automate them. It is also in compliance with 21 CFR Part 11 and offers the audit trail as well as reporting and eSignature functions required by industries that are regulated. It will let you manage, monitor and track all your data in one location which will improve efficiency and reduce costs.